Kimai Time-Tracking

The best time-tracking features for you

Kimai provides a wide range of features that build around your project time-tracking needs and best practices solutions to our customers making their bookkeeping easier.

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Tech & Business Support

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What can Kimai do for you?

Kimai offers much more than just time-tracking, here is a list of other important business functions.

Mobile ready

The layout is fully responsive, made for desktop and mobile usage. Every user can configure the data columns that should be shown, e.g. to prevent horizontal scrolling on small devices.

Authentication and Security

Kimai supports external identity providers and login via LDAP and SAML across multiple providers (such as Google Workspace, Azure AD or Authentik). Two-factor authentication via TOTP tokens is optionally possible.

Plugins

Kimai was built to be extendable, and features can be added with plugins. Developers wanting to create them can use many extension points.

Multi user

Kimai can be used by as many users as you want: each installation supports unlimited users with different roles (see permissions).

Multi language

Kimai can be localized to any language and is already translated to more than 30 languages.

Teams

Teams connects users into logical groups, like departments. Limit access to data by assigning customers and projects to your teams.

Customers

Manage your customers and set address, contacts, country, currency, visibility (for archiving) and many more fields.

Projects

Manage projects for each customer with order number, budget and visibility (for archiving).

Activities

Activities are used to assign the unit of work to timesheet entries. Manage activities for each project with order number, budget and visibility (for archiving) or create global ones to prevent duplicates.

Invoicing

Configurable invoice templates, options for entry grouping, configurable invoice numbers, and multiple formats like PDF and DOCX.

Export data

Timesheet data can be exported and shared with in XLSX, PDF, CSV and HTML format. Exported records can be locked and protected against further changes.

Expenses

Buy the plugin and keep track of expenses based on customer, project and activity — for categorization and inclusion in your invoices.

SAML

Log in and register users with SAML via your existing SSO identity provider, like Google Workspace, Authentik or Azure Active Directory.

JSON API

Featuring an extensive JSON API for reading and writing data, so external apps and custom tools can communicate with Kimai.

Two-factor auth (2FA)

Kimai supports two-factor authentication with TOTP tokens: secure your user accounts today!

Statistics

Your dashboard will show you several statistics about recorded times and the amount of collected data. And we can always add more charts!

Docker

We have Docker images for development and there multiple variations of Docker-Compose setups for production usage.

Time-clock

Don’t want your users to log arbitrary timesheet records? Switch to the time-clock mode, which only allows “punch in” and “punch out” records.

Rate calculation

Rates can be calculated based on hourly and fixed amounts, configurable for customers, projects, activities and each timesheet record individually.

LDAP

Connect Kimai with your company directory server (LDAP or Active directory) and use your existing authentication infrastructure.

Migration

Data from Kimai v1 can be imported, for a seamless migration of your time-tracker.

Amount of active records

Record as many times as you want in parallel, or limit it to one.

AM/PM format

Kimai uses localized version of the 24 hour format. But if you are used to the AM/PM format, you can configure that.

Duration only

If your local laws require you to only show durations instead of start and end date-time, you can activate that mode globally.

Timesheet filter

You can filter all time-records by user, customer, project, activity and date.

Permissions

Customizable permission structure. Assign different roles to your user, e.g. users can record times, teamleads can print invoices and configure project/activities, admins can configure users and customers.

User profile

Personal statistics and per user settings for hourly rate, Kimai theme, password and avatar.

User registration

Kimai supports user self-registration with e-mail activation.

Password reset

Forgot your password? Kimai helps you reset it via e-mail.

Customer Portal

Share client and project statistics and timesheets with anyone using a secret URL, optionally password protected.

Dark mode

Because every app needs a dark-mode, which helps to reduce eye strain in the evening or in dark environments.

Reports and analyses

Analysis of recorded times by users, customers, projects, activities, tags, time periods and more.

Knows no limits

Your SaaS software always includes limits? Not Kimai: there are no limits. You only pay for the amount of active users. I don't limit you, and I do not charge for inactive users. You can create an unlimited amount of users, customers, projects, activities, timesheets and more.

Privacy comes first

I respect your and your users privacy and data. No, this is not yet another boring introduction into a Privacy policy - that's how I run this business. I don't sell data. I follow the GDPR and will answer any question about involved sub-processors.

Security in Kimai

Kimai implements best-practices in application design to prevent common attacks. Automated security controls are critical to any software development workflow to reduce the amount of time from creation to defect detection. These scans run on every code change, every time.

Security in the platform

Software is only as secure as the system it runs on. I take a defense-in-depth approach with server and network infrastructure. Customers on the hosted platform are secured through multiple layers of protection.

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